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Archive for the ‘In The News’ Category

We’re excited to bring a significant refresh to the Discovery Cloud experience.  The updates add clarity to your review at the Reviewer and Subreview levels and provide visibility into where progress is being made or where it may be lacking.  The ability to more clearly differentiate between documents that are not yet reviewed for privilege and those that have been positively identified as “not privileged” facilitates privilege review in a way that was previously inconvenient.

 

Subreview Metrics

Available to Advanced-level users, a tab under “Admin” brings you status and counts at the Subreview level.

substat

Subreview level statistics illustrate progress and may provide insight on what area of your review is producing the highest quantity of relevant/privileged/etc documents.  Many graphs may be clicked to gain an extra level of detail.

 

Reviewer Metrics

Available to Advanced-level users, a tab under “Admin” brings you status and counts at the Reviewer level.

reviewstat

Statistics for each Reviewer provide visibility on what sort of work is being accomplished.  If you elect to utilize the (new) Timekeeper functionality, a time metric is also available to give an indicator of review speed.  As with Subreview Metrics, many graphs may be clicked to gain an extra level of detail.

 

Reporting

Available via Settings -> Metrics Reports, users may opt-in to status emails.  A report will be generated and transmitted weekly, providing the recipient with the overall +/- subreview status of the review.  These emails do not need to be tied to a Nextpoint account, freeing you up to transmit them to addresses of those not necessarily involved in the day-to-day review.

reportsign

 

Independent Privilege and Relevancy Review

Previously known as “Review Status”, “Relevancy Status” is concentrated on the relevant/not portion of a review.  On the Privilege side, this enables differentiation between a document that is “not reviewed for privilege” and a document that has been reviewed for privilege and certified to truly be “not privileged”.

Existing documents with a “Not Privileged” status have been marked as “Not Reviewed” for privilege.  If you would prefer that those documents instead be “Not Privileged” – a simple bulk edit is all that is necessary to make that modification en masse.

 

So, when do I get it?

The update will be available to some users beginning Tuesday 3/19, with the remainder receiving the updates Thursday, 3/21.  As with all updates, no action is necessary on your end.

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The volume of data involved in the e-discovery process is imposing.  Removing exact duplicates prior to review is the most powerful and sensible way to eliminate obviously redundant data.  This reduces not only the overall data volume, but also ensures data only needs to be reviewed once.

In the latest enhancement to the Nextpoint product lineup, including Cloud Preservation, Discovery Cloud, and Trial Cloud, automatic “deduplication” is built in — allowing users to eliminate duplicative data simply and easily via a user friendly interface.  This is a huge efficiency improvement, reducing the time and cost of e-discovery and we are excited to bring this innovation to our customers.

The 2 phased Deduplication process.

1. Preventing duplicate uploads.

As an initial step, uploaded files (zip, pst, loose file, etc) are compared to all previous uploads.  If the upload is an exact duplicate of a previous upload, the application will request confirmation you would like the duplicative files to be loaded.  Frequently, this step alone can prevent large numbers of duplicate documents.

2. Preventing duplicate documents/files, contained in different archives.

Often times the same file (an email, document, etc) has been collected from multiple sources.  When this occurs, the upload will slip by Phase 1 because the container (zip/pst/etc) was physically different than anything previously uploaded.  This is by far the most common cause of duplicate documents.

Individual checks occur on files contained inside of the high-level container to search for an exact match*.  When an exact match is caught, introduction of the duplicative data is prevented, instead linking to the pre-existing copy of the document.  The pre-existing document will now indicate that it was loaded both in Batch 1 and Batch 2.  Additionally fields such as location URI and custodian will be merged.

* Metadata from a load file and/or changes made via the web application after the previous load completed (designating, reviewing, changing shortcuts, etc) will be taken into consideration when making the “exact match” determination.  By default, a file hash is employed to identify candidates for “exact matches” – optionally, this can be expanded to include documents that may have a different file hash but share an Email-Message-ID.

Understanding what has been deduplicated.

The batch details screen (choose “Import/Export” from the menu bar in Discovery Cloud or “More” -> “Imports” in Trial Cloud) has been enhanced to provide information on how much and what has been deduplicated.

The main section provides verbose lists of Actions, Errors, and Skipped Rows that occurred during processing.  It also provides abbreviated lists of new and duplicate documents encountered during processing, with links to quickly view the full set(s) via our normal search/filter interface.

The Batch Summary section (located in the sidebar) has been enhanced to provide information about the uploaded file, the results and status of processing, links to resulting documents, and the ability to reprocess the originally uploaded file completely.

Handling the duplicates that make it through.

The “same file” can make it into the system through a few different channels.
  1. A user deliberately disabled deduplication during an upload or selected the “reprocess file” option on an entire batch.
  2. The same document was attached to multiple emails.  The meaning of a document can vary wildly based on it’s context, thus we consider an email and it’s attachment(s) as a single unit during the deduplication process.
  3. The “same file” by content hash will be allowed into the system if the associated meta is different.  This could happen due to differences specified in load files, changes made to meta in the system following uploads, etc.
In all of these situations, we display related files in the sidebar (of Discovery Cloud) to allow the human reviewer to determine whether associated meta does or does not warrant further deduplication.

Customization & Disabling Deduplication

Deduplication can be disabled on any individual upload/reprocessing request.  It can be disabled at the instance level via “Settings” => “General Settings” => “Deduplication”.  The settings section also provides the ability to use Email-Message-ID in the “exact match” determination.

When will it be available?

This functionality is available immediately in both Discovery and Trial Clouds.
As always, custom support options are available on request to address unique deduplication needs.  We’re excited for these new improvement and the positive impact they’ll have for our customers going forward.

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2010 was an exciting year in the Nextpoint Lab.  We released two new products, received some terrific industry recognition and press, and most importantly welcomed a significant number of new users.

In February we went into to full release with our Discovery Cloud product.  It has been a successful launch and we’re continuing to add to it’s powerful feature set.  At it’s core, Discovery Cloud is an infinitely scalable processing, relevance review, and production platform.  Similar to it’s Trial Cloud sibling, Discovery Cloud is a SaaS offering that has been recognized by industry experts and users for it’s ease-of-use, stunning interface, processing speed, and ground breaking price-point.  Our customers are realizing profound cost savings as noted last week in the Wall Street Journal.

In August we went into production with Cloud Preservation, our platform for archiving web-site, social media, and other critical data living on the web.  It was quickly featured by the New York Times as well as Read Write Web and we’ve been rapidly expanding the customer base and feature set.  It’s a brand new product category and we’ve been thrilled by the response.

Our Trial Cloud platform has continued to grow at a faster pace than ever.  It’s the clear choice for managing trial data including produced documents, transcripts, and deposition video.  And like all of our products, it’s available via most major smart phone platforms and, of course, the iPad.

Thanks to you, our valued customers and friends, the Nextpoint product lineup has continued to grow at a rapid pace.  We look forward to working with you in 2011!

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Following up on the addition of Nick Olejniczak, we’re pleased to announce the addition of Adam Olien to our team in the Nextpoint Lab.  Adam is a recent graduate of the University of Wisconsin Madison with a major in Computer Science (and Political Science).  Adam also managed to grab several years of experience in a development shop during school.  We’re all excited to have him on board.

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Welcome Nick!

We’re excited to announce a great new addition to our team in the Nextpoint Lab. Nick Olejniczak has joined the lab this week to help us continue our tradition of litigation technology innovations. We’ve known Nick and his work for quite some time. We’re long time users of his web applications pnt.me and refinr.com and old school fans of the late JellyFish Smack Shopping. Welcome Nick! We’re lucky to have you.

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We just wanted to do a quick post to point you all to a Nextpoint Lab guest post that was published on Ajaxian today! It’s an in-depth technical description of our Scrolling and Zooming functionality for the document reader complete with a basic video demo and a functional code sample.  For a detailed functional description, check out this post.  Thanks for reading!

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2009 was ripe with additions and improvements for the Nextpoint web applications.  And rest assured we have an even bigger year ahead of us in 2010.  We’d like to thank all of our customers and the community of people who follow us on twitter, read this blog, and inspire us in our quest to build exceptional litigation technologies.  There’s a huge need out there and with the exponentially growing digital footprint that we all create, the challenges will continue to mount.

2009 Highlights

  • Discovery Cloud.  The world’s most efficient and powerful e-discovery platform lives in the cloud.  This release made processing, early case assessment, culling, redacting, deduping, bates stamping, and production practical and accessible and took discovery technologies from the 1980’s to the present overnight.
  • TechnoLawyer gave the Nextpoint Trial Cloud a TechnoScore of 4.8 out of 5.  It’s an unprecedented achievement in our industry.  The reviewer, litigation technology expert Brett Burney, asked the question “How can a ‘trial preparation’ tool look modern and stylish and be completely functional at the same time?”  We’re proud that we found the answer and grateful for the review.

There is so much to come in the year ahead including a couple huge near term announcements which we’re bursting to share.  If there’s one goal that we have above all else, it’s to grow our community starting with this blog.  We want your ideas for building great litigation technology and we mean it when we say that we’ll do our best to get every idea integrated.  Thanks!

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