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Posts Tagged ‘Transcript’

Making designations in a transcript has traditionally been done via the old standby: the highlighter.  It’s great for visually calling out a few sentences and thanks to the good folks at Crayola, you can even use yellow in certain cases and pink in others!  … but when you take things electronic, you know you can do better (web tour, video).

On printed paper, you need that sentence to be as bright as possible, so you can actually find it when you’re frantically flipping through the stack later.  Electronically though?  Any product worth your time is going to provide easy (and well-organized) access to anything you’ve designated.

And what about when the same sentence (or sub/super sets) need to belong to different designations?  We’ve all had that really enjoyable experience of the green/yellow/pink highlighters coming together to form such a lovely shade of bleh.

These factors and more came together to lead us to our original “marked in the margin” style of designations.  Multiple designations in the same area?  Some w/notes attached and others not?  No problem.

Of course, as with any technological solution, sometimes it’s nice to be able to head back to the old standby.  One of our new export options will provide that capability via the “Enable Background Highlighting” export option.

highlight option

When background highlighting is enabled, the background of the designated text in the PDF is highlighted.  We keep your sidebar denotation of “multiple designations” but with the additional familiarity of the highlighted text.

deposition highlights

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With many upload formats, we can auto-detect and set standard metadata fields for your deposition & courtroom transcripts, but what about when the format isn’t playing nice?  It can be mildly annoying to manually key the data for a single transcript, but doing it for a larger set can be downright frustrating.

Not a problem; by including a loadfile, you’ll have all of your meta preset on completion of your import…  So, how does it work?

1. Gather your transcripts/depositions together (most simply by putting ’em under some main directory).

2. Create a csv loadfile in that directory with metadata information.

  • Courtroom transcript loadfiles should be named “transcripts.csv” and contain the fields: filename, date, title, description
  • Deposition transcript loadfiles should be named “depositions.csv” and contain the fields: filename, date, volume, lastname, firstname, middleinit, name_suffix, deposition_type

3. Create a zip file of the transcripts, depositions, and loadfiles, and load it as a batch of depositions or transcripts. The information from the loadfiles will take precedence over other information, so you can even combine depositions and transcripts into one batch.

Notes:

  • The filename is full path/name to the file, relative to the location of the loadfile.  (If the filename starts with “/”, it’s an absolute path within the zip file.)
  • The name_suffix is like “Jr.”, “M.D.”, “III”, etc.
  • The deponent_type corresponds to deponent types in the web app, and defaults to “General”.
  • The fields are expected to be in-order just like in an OLL file, so make sure you include a blank for any data you don’t have, such as a middle initial.
  • You’re welcome to include a row with the column headings for your reference; it will be automatically detected and ignored by the importer.
  • The importer will try to auto-detect any information you don’t specify through the loadfile, such as a volume number, etc.

The rest of the fields should be fairly self-explanatory.  As always, we’re more than happy to assist with any questions or troubleshooting via your Nextpoint rep or at support@nextpoint.com.

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Whether you’re a Mac or a PC, one thing is for certain: The Mac ranks in the legal world have never been stronger and continue to grow.  The conversion is not without it’s bumps and bruises, as many are discovering when it comes to viewing transcripts stored in the PTX format.

One of the great benefits of web-based applications is the ability to be (largely) hardware/operating system independent.  We’re announcing our most recent example: PTX support on the Nextpoint trial application.  By bringing PTX support to the web, users with any mix of hardware and operating system will have access to view and work with PTX files.  All you need is a browser and an internet connection.

Once your PTX has been uploaded and processed, all of our Deposition/Transcript tools are at your disposal: (Re)view, designate, link to related documents/exhibits, etc.

deposition vid

Deposition/Transcripts Tour on Nextpoint.com

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