Nextpoint Grid View: Even More Customizable

At Nextpoint, we understand that it is crucial for eDiscovery and litigation tools to be as fast and cost-effective as possible. To that end, we periodically introduce a major enhancements, like our review metrics designed to help you track and monitor the progress of your review. But we are also continually tweaking our interface in response to customer requests to make sure it works the way they do.

Today, we’re proud to introduce a new and improved Grid View, our streamlined interface for browsing your documents. We have already introduced a number of new features in Gridview making it more customizable. Now we have even more resizing options, including a new feature to save the custom views for individual reviewers.

In the past, a reviewer might resize their grid view to allow them to quickly scan the information most important to them. Now, those changes are automatically saved, so that each reviewer can preserve their custom column widths and other choices as they move through their review. It’s just one small way we’re trying to help reviewers quickly scan and precess information they need for a case.

For example, in the Grid View layout above, users can choose to change, resize and manipulate any of the columns, a process which is now smoother than ever. In addition, all of our Nextpoint applications will remember those choices and display the same column widths and layout on every page of search results that reviewer looks at. As always, comments and feedback are highly welcomed and encouraged.  Feel free to email us at  thelab atsymbol nextpoint dot com.

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Custom Field of Type “Paragraph”

Sometimes long bits of text are annoying – you want them stored but you don’t want them taking up valuable screen space… but sometimes those long bits of text are important and justify expanding the view to make them always viewable in their entirety. For the second scenario, we’ve recently introduced the “paragraph” custom field type.

With “Paragraph” the input blank expands as you type, exposing any text that you’re entering automatically.

The text will display, in it’s entirety, when other users/reviewers visit as well, providing a way to share notes or longer values that justify the real estate without the need to scroll +/- copy/paste.

It’s a great new feature and we hope you get some mileage out of it!

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Adjustable Columns in Gridview

Since the launching of “Gridview”, it has quickly become the most popular format for viewing documents in Trial Cloud and Discover Cloud.  Shortly thereafter, we started offering some customization which also became quite popular and is leveraged in almost every Trial Cloud and Discovery Cloud instance.

Another enhancement has now been introduced, allowing you to view values that are a bit too long for the standard column widths.  Here a portion of the “Author” field is not viewable by default:

Dragging to extend the column, we can now see the full value:

A simple change to make things a bit easier when sorting through the list of values brought back from a search.  Enjoy!

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New Email Notifications

As an instance admin for CP, keeping track of your user’s crawl authorization statuses can be tricky.  Notifications are sent to the user to let them know the social media site requires them to provide re-authorization, but if they don’t take action… you need to know to get on their case!  In order to alleviate this issue we have added a new field to CP cases:

A look at the new changes in the CP tab under account management

This field is available under the CP tab in “Manage account”. The list takes a group of comma separated emails of whom you want to be notified whenever authorizations or reauthorizations are needed. This makes the process more visible and you won’t have to mentally remember to remind Bob down the hall he needs to reauthorize his twitter crawl. The field can be either set at the same time the instance is made or later modified at any time from the CP tab using the “Modify Repository” utility.

The BCC field can be changed at any time from the Modify Repository tool.

The other new CC function is small, but helpful. When either uploading a new file or a new version of a file in TC you can now CC yourself alongside the users you want to notify. This will help you better keep up on TC file changes.  The recipient list will be included in the message delivered to each user, allowing an easier audit of who received the notification.

New CC function available for TC file uploads

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Placeholder Images

Transmitting images utilizing Privilege Protect (or exporting) is a common use case, but some filetypes just don’t have a logical image:  What does a pst “look like”?  To account for this issue, a “placeholder” image can be employed to fill a spot – providing the ability to have something indicating that there is a native file that does not have images available.

Placeholders may be assigned as part of a Bulk Action:

In DiscoveryCloud, placeholders may also be assigned as part of Bates number assignment/stamping:

This functionality will make bates application – and more importantly: production itself – a more consistent process.  The functionality is available immediately in Discovery Cloud and Trial Cloud.

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Deposition Report Formatting

Deposition reporting capabilities have been enhanced with a couple of new options:

Optionally Include Notes

Including attorney notes can be quite helpful for your internal copies, but may not be desired in other situations.  The decision is now in your hands.

Determine if your designation markers should stay in the margins.

In most situations, expanding the margins (“gutters”) of generated reports keeps things looking nice and clean without being too intrusive. If that’s not the case on the specific report at hand: you may now elect to maximize text size by keeping the margins thin and allowing the designation markers to flow out over the text.

Designations kept in the margins

Designations NOT kept in the margins

We hope you find these new formatting options handy.  As always, we look forward to your feedback!

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Recent Developments

Several small/medium enhancements have been made available over the last couple of weeks.  This is not a complete list, but we’d like to highlight a few:

Deposition Summary Report

Available in TrialCloud, this feature provides a high level overview of what is currently loaded.  It’s quite handy when conducting a “what are we missing” audit following extensive uploading.

“Responsive w/o Issues” Filter

Available in DiscoveryCloud, this handy feature helps you isolate documents that have been flagged as responsive but are potentially missing a reason code.

Copy Export to S3 Folder

Downloading large files via the browser can be inconvenient.  Moving them to a location where you can utilize a more robust upload/download tool can simplify the process.

 Rotate Ranges of Document Images

Rotating pages individually can be a hassle when an entire document came in sideways.  Move several at once by providing a range.

Each of these features is already available and active in your Nextpoint application instance.

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“Date” type Custom Fields

“Date” type Custom Fields have been added to DiscoveryCloud and TrialCloud, expanding on the set of field types already available:

A helpful date-picker widget is made available when you need to edit values via the application:

Values continue to be stored as alpha-numeric behind the scenes, but with the assistance of this tool: they are formatted in the easily searchable YYYY-MM-DD HH:MM:SS format.  This will alleviate current issues with searching when some date formats vary.

When populating the field via loadfile, values will be coerced into this format wherever possible (any valid date format).  Values that cannot be sorted out (ie. if “hello” was provided as a value) will be saved as is.

We hope you enjoy this new feature available immediately in DiscoveryCloud and TrialCloud.

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Continuous Designation Video Playback

Viewing deposition video is an essential part of the Trial Cloud’s Depositions tool.  The process becomes a bit more convenient with the addition of continuous play within a label set.

In addition to play control for each individual designation, the controls preceding the list of designations will play the entire set handsfree.

This change is available immediately in all Trial Cloud instances.

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Importing Webmail

Importing email from an external mail server saves you time normally spent creating, exporting, and uploading mailbox files.  Enter your email configuration and credentials (similar to any email client) and you’re on your way to importing all mail available in the mailbox.

Following authentication, all emails and attachments provided by the external server will be imported similar to normal “batch” processing.  Relationships between emails and attachments will be established and the documents will be imaged as normal.

This feature is immediately available to all users of Trial Cloud and Discovery Cloud.

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